Creating an account
How to sign up, verify your email, and complete your profile so you can submit papers, review, or organize a conference.
You can create an account in a couple of minutes. The same account works across every conference on AirBalloon; you don't need a separate login per event.
If a Program Chair or Conference Leader invited you to a conference, follow the link in your invitation email. It will create the account for you and add you to the conference automatically. The invitation includes a temporary password; you will be asked to choose your own the first time you sign in. If it has expired or you no longer have the email, use Forgot password; it works even though you have never signed in.
Sign up
- 1
Go to the AirBalloon home page and click Sign Up.
- 2
Enter your name, email address, and a password. Use the email address your colleagues and conferences are most likely to know you by.
A note under the email field tells you whether the address is recognized as a university or a registered company. Any other address (Gmail, Yahoo or an unknown domain) can still create an account, but it will need approval before you take a role such as reviewer or organizer, so use your institutional email if you have one.
- 3
Open the verification email and click the confirmation link. If you don't see it within a minute or two, check your spam folder.
- 4
Sign in. You will be taken to My Dashboard, your personal landing page across all conferences.
Complete your profile
A complete profile makes a big difference for reviewer matching, author identification, and conference networking. Add:
- Affiliation and title: the institution you want listed on submissions.
- ORCID: strongly recommended; many conferences require it for authors.
- Areas of expertise: used by Program Chairs when assigning reviews.
- Profile photo and short bio: visible on your public profile.
You can update these any time from the Profile page.
Sign-in options
- Email and password: the default.
- Federated sign-in (where enabled): your institutional SSO or a supported identity provider.
You stay signed in while the browser is open, across all its tabs. Quit the browser without signing out and the next time you open AirBalloon you are signed out and asked to sign in again. On a shared computer, still click Sign Out when you leave: a browser set to reopen your previous tabs (such as Chrome's Continue where you left off) restores your session too, and on a Mac closing the last window does not quit the browser.
A page that needs an account, such as My Dashboard, a console or Webmail, opens the home page when you are not signed in. A link to something specific, such as a paper or a conference console in an email, asks you to sign in first and then takes you to that page. Help & Docs, All CFPs and invitation links work without signing in.
Trouble signing in?
- "There is no account for this email"? No account uses the address you typed. Check it for typos, or choose Create Account to sign up. If you see Incorrect password instead, the account exists and only the password is wrong. Passwords are case sensitive: check Caps Lock, and make sure your browser did not fill in an older saved password. If you just reset your password, type the new one by hand before resetting it again.
- Forgot your password? Use the Forgot password link on the sign-in page. We email you a six-digit code; enter it along with your new password and you are signed straight in. This works even if you have never signed in before, for example if you were invited to a conference and the account was created for you.
- Didn't receive the verification email? From the sign-in page, request a new one. If your address has a typo, sign up again with the correct one. Accounts that never verify are cleaned up automatically.
- Locked out? Contact your conference's organizers, or AirBalloon support if it's a platform-level issue.