Submitting a paper
Step-by-step guide to preparing and submitting a paper, abstract, or proposal to a conference on AirBalloon.
Most authors finish a submission in under fifteen minutes once they have their PDF and co-author list ready.
Submissions close at the moment shown on the conference page. Late submissions are rejected by the system, not by a human — so submit at least an hour before the deadline if you can.
Before you start
Have these ready:
- The paper PDF (and any supplementary files allowed by the conference).
- The abstract in plain text.
- Your co-author list with their email addresses and ORCIDs if available.
- Any conflicts of interest required by the conference.
Submit
- 1
From your conference, open the Author Console in the sidebar (or go to the submission portal).
- 2
Click New Submission and choose the program or track that fits your work. Some conferences split submissions across multiple tracks; pick carefully — you usually cannot move a submission between tracks later.
- 3
Fill in title, abstract, keywords, and topics. These drive reviewer matching, so be specific.
- 4
Add co-authors. AirBalloon will email any co-author who is not yet on the platform; their account is created when they accept.
- 5
Upload your PDF and any supplementary files. The system checks the page count and basic formatting against the conference's submission policy.
- 6
Disclose any conflicts of interest the conference asks for, and confirm the author representations (originality, no dual submission, AI-disclosure rules, etc.).
- 7
Click Submit. You'll receive a confirmation email; the submission appears in your Author Console.
After submitting
- You can edit your submission until the deadline. After the deadline, edits are usually disabled.
- During review, the system may request a rebuttal or revision; you'll get an email and a notification in My Dashboard.
- When decisions are released, you'll see the outcome in your Author Console. Accepted submissions then move into the camera-ready flow.