Submissions
The full, filterable list of your papers (submitted or co-authored) grouped by conference, with per-paper actions for viewing, editing, reviews, rebuttals, revisions, camera-ready, and presentation materials.
Purpose
The Submissions tab is the complete list of every paper you are an author of, grouped by conference: the ones you submitted, and the ones another author submitted with you as a co-author (tagged Co-author; you need to be linked to your AirBalloon account on that paper's author list). A linked co-author can open Edit Submission too. In its Authors section, the submitting author and the corresponding author manage the list: Add Author, remove an author, change the order with the ↑ and ↓ arrows (the list order is the author order) and edit anyone's details, including who is Corresponding. Other co-authors edit only their own row. A submission the chairs deleted (for example a duplicate created by a double click) is no longer listed here. Each paper shows its current status and the actions available to you at this stage, so this is where you do the actual work of responding to reviews and uploading materials.
When you use it
- To browse or filter all of your submissions across conferences.
- To view or edit a submission, or download its PDF.
- To read released reviews and write a rebuttal during the rebuttal period.
- To submit a revision for a conditionally accepted paper.
- To upload camera-ready files and submit presentation materials for accepted papers.
Walkthrough
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Open the Author Console and select the Submissions tab. Papers are grouped under a heading per conference (its right side fades into the conference's brand color), with the conference logo (or a dot in its brand color when it has no logo), a count badge, the conference's start and end dates, and where it takes place. The arrow at the left of a heading folds that conference's papers away; click it again to open them.
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Narrow the list with the status filter (All, Draft, Submitted, Under Review, Revision Required, Revision Submitted, Accepted, Rejected, Withdrawn). Beside it, choose the order: Sort by date (the conference with your newest paper first, newest papers first within it) or Sort by name (conferences A to Z, papers by title).
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With many papers, the list scrolls in its own area so the filters stay in view, and each conference's heading stays at the top while you scroll through its papers. The list shows 20 papers a page; use Prev and Next below it for the rest.
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Read each paper's row: its submission number, title, its category (such as Full Paper or Short Paper, in cyan for a paper, purple for an abstract and blue for a proposal), a status or review phase badge, and, once reviews are released to authors, the reviewer count, average score and rebuttal status. Before release the row shows no review numbers, even when reviews are already in.
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A paper accepted into a lower category shows Accepted as Poster (for example), and its category reads Full Paper → Poster; camera ready and presentation follow the new category. A paper that moved to a workshop you chose shows Moved to the workshop, and its copy in the workshop appears as its own row marked Transferred from the track it left. A paper the program chairs declined before peer review (a desk rejection) shows Returned without Review; it gets no reviews, and the email from the committee gives the reason.
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Use the action buttons on the right. Always available: the PDF icon (when a main PDF exists) and Edit. Others appear based on stage: View Reviews / Rebuttal once reviews are released, Submit Revision when a revision is required or the paper was conditionally accepted, Camera-Ready for accepted archival papers, and Presentation for accepted submissions whose category asks for presentation materials (slides, video, poster, poster source, audio or a project link; an e-poster you submitted is filled in for you).
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You can also upload presentation materials in Edit Submission. Its Presentation Materials section appears only once the paper is accepted (the decision released) and holds the same form as Presentation: upload or replace each item (each upload is saved at once), then click Submit Materials, or Save Draft to finish later.
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In Edit Submission, Submission Files also lists the program's Additional files (for example a video or audio recording), even ones you left empty when you submitted. Click Upload to add a file or Replace to change it; each upload is saved at once. The accepted types and size limit are shown next to each item.
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When the program asks for an Audio link, Video link, Project link or other links, Edit Submission has a Links section above the files. Add or change a link there, then click Save Changes.
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Click Show Details on a paper to expand its full status, paper number, author list, abstract, keywords, and any relevant deadlines.
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To start a new paper for a conference, click New Submission at the right of that conference's heading. It opens the conference's Submission Portal, where you pick the program. For a conference you have no paper in yet, open it from All Conferences and use its Portal. See Submitting a paper.
Tips
Reviews, their scores and the decision reach you only once the chairs release them: either the program's review release date has passed, or the chairs released your paper's decision (which releases its reviews with it). View Reviews then appears on the paper. Reviewers appear as Reviewer 1, Reviewer 2, never by name (unless the program runs open review), and their confidential comments to the chairs are never shown. A reviewer keeps their number on the paper, so Reviewer 2 is the same person in every review, comment and email about it.
At the bottom of a paper's Edit page, Email Correspondence (Threaded) lists every email between you or your co-authors and the program committee about that paper, grouped by conversation. The committee is shown by role, never by name: a chair as the program acronym plus Program Chair (for example CROSSAI-MMAI2026-Program Chair) and a reviewer as Reviewer 1, Reviewer 2; in your Webmail a reviewer also carries the paper number, for example CROSSAI2026-MMAI-2026-004-Reviewer-2. Mail among the committee that no author received is not shown. Open a conversation and click Reply to answer the committee in the same chain. Your reply reaches the chairs (and co-authors) in that conversation in Webmail, with a notification and an email; their answers appear here and in your Webmail Inbox.
On the Edit page, the Basic Information heading shows your paper's Submission Category. While the paper is a draft or submitted, and before the submission deadline of both its category and the new one, click Change and choose another category of the same type. A category your paper cannot move to is marked (not available) and says why: its deadline has passed, your PDF is longer than it allows, or your abstract or keywords break its rules. A PDF below its minimum is allowed with a warning. Continue shows what changes (page limit, deadline); confirm with Change category. The program chairs are notified. After the deadline, or once the paper is under review, message the chairs to ask for a change (a lock next to the category says why it is closed).
There is intentionally no withdraw button in this list, to avoid an accidental one-click withdrawal. To withdraw a paper, open it with Edit and use the Withdraw Submission button there. Every author then gets an email, and each author with an AirBalloon account also gets a Submission withdrawn notification and a copy in Webmail.
The Presentation button stays available even after its deadline passes, but once late, the button turns amber and shows a Late badge until you submit. A check mark appears when your materials are in.
Only accepted archival papers go into the proceedings, so only they show Camera-Ready. Non-archival papers, abstracts and proposals are presented, not published as papers. An older proposal submitted to a multi-program (container) shows neither button.
When an archival paper is accepted you also get an Upload camera-ready task, due on the camera-ready deadline of the category your paper was accepted in. A conditional accept gets it only once the revision is approved and the final acceptance is released.
If the chairs ask for changes to your camera-ready, you get an email and a bell notification with their notes. Fix it and submit again.
Your paper's files open only for you and your co-authors, the program's chairs, and the reviewers and area chairs assigned to it. Reviewers see the files named by paper number, not by your file names. Each download link works for a few minutes only.