Presentation System
The hub for building your on-site program — turn the system on, define your venue and rooms, lay out time slots, auto-plan the grid, browse sessions, and (coming soon) manage keynotes, invited submissions, and sponsors.
Purpose
The Presentation System tab is where you turn accepted content into a real, scheduled program. It is a master switch plus eight sub-tabs that together cover your venue, rooms, time slots, the automatic session planner, the session browser, and the invited-content and sponsor workflows. When the system is enabled, attendee-facing pages (Schedule, Sessions, My Agenda, Venue) come online; when it is disabled, those pages return 404 and only the Settings sub-tab is interactive.
When you use it
Use this tab after acceptances are out and you are ready to organize the on-site (or virtual/hybrid) program. You will typically work the sub-tabs left to right: enable the system and set defaults, describe your venue and rooms, generate time slots, run the planner, then review the resulting sessions.
- Settings — master on/off toggle, licensed Zoom hosts, invitation requirements, and default room sizes / slot lengths.
- Venue & Rooms — your venue details and the room list.
- Time Slots — the per-day grid of time blocks (manual or auto-generated).
- Session Plan — the automatic planner that proposes a rooms × slots grid and publishes it.
- Keynotes — invited keynote management (coming soon).
- Sessions — a searchable browser of every session and its assigned papers, plus the session suggester.
- Invited Submissions — the invitation manager for invited content (coming soon).
- Sponsors — sponsor and exhibition workflow (coming soon).
In the current code, Keynotes, Invited Submissions, and Sponsors all render a "coming with Phase 2" placeholder. Only Settings, Venue & Rooms, Time Slots, Session Plan, and Sessions are interactive today.
Walkthrough
- 1
Open the Conference Leadership Console, select your conference, and click the Presentation System tab.
- 2
On the Settings sub-tab, click Enable to turn the system on. Until you do, the other sub-tabs are greyed out and show an "enable in Settings" message.
- 3
Still in Settings, set your Default Room Sizes and slot/paper/keynote lengths — the planner uses these as seed values.
- 4
Go to Venue & Rooms, save your venue, then add each room with its tier and capacity.
- 5
Open Time Slots and click Generate default grid to bootstrap the per-day blocks from your venue working hours, or add slots manually.
- 6
On Session Plan, pick a planning mode, click Run planner to get a proposed grid, then Publish plan to write it onto your sessions.
- 7
Use Sessions to browse, filter, and inspect every session and the papers assigned to it, and to run the session suggester.
Tips
- Each sub-tab depends on the one before it: rooms need a venue, time slots need venue defaults, and the planner needs both rooms and slots.
- Disabling the system never deletes data — your venue, rooms, slots, and sessions are preserved and reappear the moment you re-enable.
- Keep the Settings defaults realistic; the planner's capacity math is only as good as the room sizes and slot lengths you seed it with.