Invited Submissions
Invite speakers (invited talks, panels, tutorials, and more), send invitations, and track the non-peer-reviewed content they submit — all in one conference-wide manager.
Purpose
The Invited Submissions sub-tab is the conference-wide manager for all invited content — invited talks, panels, industrial talks, tutorials, and featured speakers (keynotes get their own focused Keynotes sub-tab, but also appear here). From one table you invite a speaker, send the invitation email, watch its status move from Sent → Accepted → Submitted → Ready, and open whatever bio, abstract, photo, and media they've provided.
Invited speakers are the mirror of authors: accepting an invitation grants the speaker an Invited Speaker role and a small console where they fill in their own content. You manage the invitation and review the result here.
When you use it
Use this sub-tab to build your invited program: add each speaker, send (or draft) their invitation, chase pending or declined invites, and approve submitted content so it's ready to schedule. Accepted invited submissions feed the Session Plan planner automatically.
Walkthrough
- 1
Open the Conference Leadership Console, select your conference, open the Presentation System tab, and click the Invited Submissions sub-tab. (The Presentation System must be enabled in Settings.)
- 2
Click Invite speaker. Enter the speaker's name, email, and affiliation, choose a type (Invited Talk, Panel, Tutorial, …) and the program the item belongs to, and optionally a talk title, duration, content deadline, and a personal message. Choose Save draft (no email yet) or Send invitation (emails the speaker right away).
- 3
Track each invitation with the status chips (Draft / Sent / Accepted / Submitted / Ready / Declined) and the type filter, or search by name, email, or title. Use Send on a draft or Remind on a sent invite to (re)send the email.
- 4
Click a speaker to open the details drawer: their photo (shown inline), contact info and website, talk title and abstract, bio, and a Materials row (photo, slides, video, poster, paper) with View links for anything uploaded.
- 5
When a speaker's content is Submitted, use Approve → Ready in the drawer to mark it ready to schedule, or Request changes to send it back to the speaker for revision.
- 6
Once a speaker has accepted, the drawer's Actions row includes Send confirmation email — a warm acknowledgement that you've received their materials. Send it after they submit their title, abstract, bio, and photo.
Tips
An invitation flips to Accepted once the invitee accepts the email and signs in (they receive a code from the sign-in step). Declined invitations surface here the next time you open the manager. Both are reconciled automatically — you don't need to update statuses by hand.
Invited submissions skip review entirely. Once Accepted (or later) they're part of the Session Plan capacity math, and appear with an "invited" badge in the Sessions sub-tab when assigned to a session.
Conference-level invited speakers (plenary keynotes, conference panels) are managed here by General/Co-Chairs. Invited speakers that belong to a workshop are managed by that workshop's chair from the Program-Chair Console.