Programs
Create, structure, run, and oversee the sub-programs inside your container from the Programs tab of the Multi-Program Chair Console.
Purpose
The Programs tab manages the sub-programs that live under your container program: the individual workshops, tutorials, or sessions in your category. It reuses the same sub-program manager organizers use, embedded inside the console: sub-program cards with run or pause, edit, and delete controls, drag-to-reorder, Move to… another container, a card/list view toggle, a Create Program button, and read-only oversight views for each sub-program.
When you use it
- To add a sub-program directly (rather than waiting for a proposal to be accepted).
- To edit a sub-program's settings, or run or pause it to open or close it without deleting anything.
- To reorder how sub-programs are listed, here and in the Submission Portal.
- To move a sub-program to another container you also chair.
- To peek at a sub-program's submissions, committee, or reviews without leaving the console.
Walkthrough
- 1
Open the Multi-Program Chair Console, select your container, and open the Programs tab.
- 2
The page lists the container's sub-programs under a heading such as Workshops in WS2027. The container itself has no card here: the General Chair sets it up, and what authors send it from the Submission Portal are proposals for new sub-programs. When there are any, a bar above the list counts them and Review proposals opens the Decisions tab.
- 3
Sub-programs open in list view. Switch to card view with the toggle beside the Programs heading (the same toggle as All Conferences: the current view is the solid button). Cards show a sub-program's name, stats, and actions but not its description; open Edit to read or change the description.
- 4
Click Create Program to add a sub-program under this container. (When the container is empty, use the create prompt in the center of the tab.) You're taken to the program creation flow with the container pre-set as the parent.
- 5
Reorder sub-programs by dragging a card or list item by its handle, or with the up / down arrows beside the handle. The order is saved automatically, and the Submission Portal lists the sub-programs in the same order. If the save is refused (for example, someone else changed the list), the old order comes back and a message says why.
- 6
Move to… (the folder-arrow button) moves a sub-program to another container, for example a workshop accepted under "Workshops" that belongs under "Tutorials". Pick the container and confirm. The button appears only when there is a container you can move it to: you need to chair both containers, or be a conference organizer.
- 7
On each sub-program card, use Edit to change its settings and Run or Pause (beside Edit, a play or pause icon) to open or close it; the badge beside its name reads Running or Paused. Clone (right of Edit) copies the sub-program, under the same container, with its settings, tracks, dates and email templates; the copy starts paused. In card view, Delete is the trash icon at the card's bottom-right corner.
- 8
Use a sub-program's Submissions, Committee, and Reviews buttons to open read-only oversight views (counts and lists) without navigating away.
Tips
You can create a sub-program by hand here, but the usual path is the Decisions tab (or the Decision box on the proposal's submission page): accepting a proposal automatically creates the sub-program under this container and assigns the proposer as its chair. Use Create Program mainly for sub-programs you're setting up yourself.
Whoever you assign as a sub-program's chair, whether in Create Program, Edit Program, or by accepting a proposal, finds it in their sidebar through your container's name: Workshop Chair Consoles for a container called "Workshops", Tutorial Chair Consoles for "Tutorials". The link opens a picker (cards or list) of the sub-programs they chair there. This is true even if you picked Program Chair as their role. Picking one opens the full console for that one sub-program: submissions, reviews, decisions, and committee.
Only where the sub-program sits. Its submissions, reviews, committee, chairs, and submission link stay exactly as they are. The other container's chairs now oversee it and this container's chairs no longer do; it goes to the end of the other container's list; and the proposal that created it moves with it, so this container keeps nothing of it. Its chairs and both containers' chairs get a notification, and the proposal's authors are told it moved (it stays accepted). You can move it back the same way.
Authors see only Running programs in the Submission Portal. Pause your Multi-Programs program (the container) to stop new proposals: its card leaves the portal, but every running sub-program keeps its section there and keeps taking papers. Each sub-program runs or pauses on its own, and a new sub-program or a clone starts paused.
A sub-program may not run if it isn't fully configured yet: Run then says This program cannot run yet and lists what is missing. Finish setting the sub-program up (via Edit) and click Run again.