Committee

Purpose

The Committee tab is where you build and manage your program's team. It separates Committee Members (Program Chairs, Senior Area Chairs, Area Chairs, Track Chairs) from Reviewers, and lets you invite or directly assign people, import them in bulk, view their profiles and reviewer readiness, change roles, email them, and remove them.

When you use it

• To recruit area chairs, senior area chairs, and reviewers before review starts.
• To add a single known person, or batch-import a whole list from a CSV.
• To check who has accepted versus who is still pending, and how complete each member's reviewer profile is.
• To email one member or a selected group at once.
• To change someone's role or remove them from the program.
• To approve people who volunteered to review from the conference Portal, on the Candidate Pool sub-tab (see Candidate Pool).

Walkthrough

1. 1

   Open the Program Chair Console, select your program, and click the Committee tab. Use the sub-tabs to switch between Committee Members and Reviewers (Full tier); each shows a count. PC Members are part of the committee, so they are listed under Committee Members; the Reviewers sub-tab holds Reviewers and External Reviewers.

2. 2

   Use the role filter chips to narrow the list (PC Chairs, Senior ACs, Area Chairs, Track Chairs and PC Members on the Committee Members sub-tab; Reviewers and External Reviewers on the Reviewers sub-tab) and the search box to find someone by name or email.

3. 3

   Read the table. Each row shows the Member (name + email), Role, anonymized Reviewer # (Full tier), Status (Active, Invited, Expired, Declined or Inactive; see Status values below), Readiness and expertise/Match indicators, Reviews Papers, Max Papers, the Joined date, and per-row actions. Click a column header to sort.

4. 4

   Use the Reviews Papers switch to say who reviews. On (the default) puts the member in the reviewer pool: Auto Assign, bidding and the reviewer counts. Off keeps them on the committee, with their other duties such as chairing a session, but they review no papers: Auto Assign leaves them out and they cannot bid. The switch shows on every role that can review.

5. 5

   Max Papers is the most papers a member reviews in this program, counting every submission type. In grey it is the program's Max Papers Per Reviewer (Settings, Review Config, or the conference's; 8 unless changed), and the column's tip says where it comes from. Click it, type a number from 1 to 50 and press Enter to set one for that reviewer, higher or lower than the program's; empty it to go back to the program's. Lowering it never removes papers already assigned; the reviewer just gets no new ones.

6. 6

   To add a person, click Invite. Choose the Position (PC Chair, PC Co-Chair, Senior Area Chair, Area Chair, Reviewer, PC Member or External Reviewer), then search by email: if the user exists, click Assign Position to add them immediately; if not, fill in their name and details and click Send Invitation to email them a login link (they show as Invited until they accept). The Email Subject starts as "Invitation to serve as" plus the position; you can change it. Anything you write in Optional Message appears in the email in a gray panel titled Message from the Program Chair. If they decline, their row shows Declined.

7. 7

   To add many people at once, click Batch Import, download the CSV template, fill it in (email, first/last name, organization, role type), upload it, pick a Default Role for rows without one, review the preview, and click Import Members.

8. 8

   On a Full-tier program you can click Suggest Senior Area Chairs or Suggest Area Chairs to get recommended candidates, then assign from the recommendation modal.

9. 9

   Use the per-row action icons to View Profile, Edit Member (change role type or display name), Send Email, or Remove Member (confirm in the dialog). Removing a reviewer also takes every paper assigned to them in this program off them, with its review task, so the papers leave their Reviewer Console; reviews they already submitted are kept. Removing an Area Chair or Senior Area Chair also ends that position: papers they oversee without a submitted meta review go back to needing an Area Chair, their open meta review tasks close, and their Senior Area Chair links are removed. Meta reviews they already submitted are kept. Drag the profile or edit window by its title bar to move it aside.

10. 10

    To email several people, select their checkboxes (or the header checkbox to select all in the current filter) and click Group Email. The selected members are added as BCC recipients in the compose window.

11. 11

    In the compose window, pick a Template to fill in the subject and message (for example Reviewer Profile Completion (Committee) to ask members to finish their reviewer profile). With Format on, the template is sent as a designed email: a header in the conference's colors with its name and the program, and the message on a white card. The message area shows it as it will look; click Edit text to change the words, or Remove email design to send it without the header. Turn Format off for plain text. Click Preview to see the message as recipients will read it before you click Send.

Status values

The Status column says whether each person is on the committee yet, and what to do next. Hover a badge to see the same explanation.

Invited and Inactive both have no rights, but they differ: Invited is waiting for an answer, Inactive is switched off. Status is separate from Reviews Papers: an Active member can have Reviews Papers Off.

Tips